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Executive and Project Assistant à New Cities Foundation

About the NewCities Foundation

NewCities is a global non-profit organization committed to shaping a better urban future.

NewCities convenes the leading events on urban innovation, including the annual NewCities Summit. We conduct pragmatic research on solutions to challenges facing cities, launch initiatives to drive urban progress, and build, empower, and convene a global network in support of our goals. In all of its activities, NewCites works with entrepreneurs and leaders from business, government, academia, civil society, the media and the arts. The Foundation was created in 2010 and is financed by its members and partners, which include some of the most forward-thinking companies who share a passion for the future of our cities. The Foundation is based in Montréal.

Please visit www.newcities.org for more information.

The Position

NewCities is looking for a dynamic and enthusiastic young professional to join its team in Montréal. The Executive and Project Assistant will assist the team on various projects as well as providing administrative support to the Chairman and the Executive Director.
The position will be based in the Foundation’s head office in Montréal.

This is a fantastic opportunity to help us shape the urban future, working in a stimulating multi-cultural environment.

Key tasks :

A. 50% of Assistant’s time on project coordination : Collaborate with the Foundation’s team, contributing to entire projects lifecycle :
Assist with contacts research, correspondence with participants and partners
Support the Foundation in its fundraising and reporting activities
Coordinate events invitation/registration process
Coordinate logistics for events, including social events, travel, accommodation and catering
Manage contacts list and record keeping in the database

B. 50% of Assistant’s time on providing administrative support :
Provide administrative support to the Chairman and the Executive Director
Manage schedules, coordinate meetings/conferences and travel arrangements
Assisting the Chairman and the Executive Director on a variety of projects, including preparation of meeting material, conference speeches, etc.
Manage the office (supplies, equipment, etc.)

Required Skills and Qualifications

Bachelor’s degree in a relevant field
Minimum 1 year’ experience in a field related to urbanism, international affairs and/or business and administration
Knowledge of Microsoft Office, Excel and Database management
Strong organizational skills and attention to detail
Excellent communications skills
Comfortable working as part of a team, as well as independently
Maintain a high level of confidentiality
Adaptable with ability to manage multiple priorities simultaneously
Fluent in French and in English (written + spoken)

Please send a CV and a detailed cover letter or email by April 6, 2018 to jobs@newcities.org with ‘Executive and Project Assistant’ in the subject line.

Applicants must be authorized to work in Canada.

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